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    Contract

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    Contract

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    Contract

On receipt and banking of deposit, this contract is accepted by both parties and becomes a legally binding agreement:

1. A non-refundable deposit of £250.00 is required to confirm a booking and reserve the date. This deposit will be deducted from the initial agreed cost. A further £350.00 is payable 1 month before your wedding and the remainder, after you have seen your Wedding Day Highlights video, once client has given approval of Highlights video and before final video media is released

2. In the event that more than one client wishes to book wedding services on the same day, preference will go to the first client to pay the deposit

3. Rescheduled weddings will only be accommodated if the new date does not conflict with another booked wedding - forfeiting of deposit may occur

4. The client reserves the right to terminate the contract for any reason at any time up to the date of the event. Should the client terminate the contract, iDesign will be entitled to keep any monies paid

5. It is understood that iDesign is the exclusive Videographer retained and commissioned by the client to cover the wedding. Any conflicts with other photographic and/or video coverage contracts and any notifications necessary to avoid such conflicts are the sole responsibility of the client. Friends and family are permitted to operate video cameras on the condition that they do not interfere with or get in the way of the professional coverage

6. It is the client’s responsibility to secure access to areas for videography. iDesign will not be responsible for video coverage lost due to access restrictions

7. Virtually all Churches/Marriage registered premises allow the video recording of the marriage ceremony, however you must get permission from the church minister/co-ordinator, and to be aware of any restrictions, charges or conditions that they may impose – this information must be given to iDesign in advance of the wedding. Payment of any such requested license will be the client’s responsibility. Please state that iDesign is a qualified, professional and experienced videography business, this is their assurance of professional behaviour whilst on church premises. iDesign will record the marriage service as permitted from a suitable position as allowed by the church minister/co-ordinator/registrar

8. Client assumes all responsibilities for obtaining any necessary permission, clearance permits, license etc., which may be required for iDesign to film the wedding day, public or private. The client assumes all responsibility for obtaining and retaining permission for access to any requested camera positions and is solely responsible for the quality of the final production resulting from the use of, or inability to use, such camera positions

9. The client is to ensure that the camera does not record any undesirable or unwanted sounds during the vows or speeches, for example noisy room air conditioning systems, extractor fans etc. Whenever possible please ask the Hotel or venue to briefly turn these off to ensure crystal clear sound recordings

10. iDesign will not be held liable for any production problems beyond our control e.g. bad weather, accidents, poor acoustics/lighting or background noises, interference from guests, poor audio if the groom does not agree to wear a lapel microphone, dark or grainy video resulting from inadequate lighting or electrical or mechanical malfunctions on location that are beyond our control. It is understood that the quality of the production is dependent upon adequate lighting, camera/microphone positions and other conditions not necessarily under the control of iDesign

11. If iDesign fails to comply with the terms of this agreement due to any event or at beyond the control of iDesign, including but not limited to illness, accident, acts of God, other catastrophes, or uncontrollable and unforeseeable equipment failure, iDesign’s liability is limited only to a refund of all monies received. In the unlikely event of this happening, iDesign will also help with the finding of an alternative videographer

12. iDesign reserves the right to discontinue filming in any situation e.g. rain, extreme temperatures, humidity, hazardous locations, that could put the safety of the videographer or equipment at risk

13. The wedding highlights video will normally be produced within three weeks of the wedding with the final video media being supplied within three weeks after final payment is received. However, at certain times e.g. peak season, this may take longer

14. Upon taking possession of the finished product, the client must inform iDesign of any technical or other problems with the video, within seven days. After seven days, if no notification has been received, the client will be deemed to be satisfied with the product

15. Editing a wedding video is an extremely time-consuming exercise, a typical wedding video will take up to twenty-two hours to edit plus video media to be produced. All editing is done alone by iDesign; however please feel free to discuss any special ideas or preferred editing styles beforehand. Even minor alterations can be very time consuming. Any alterations other than for obvious mistakes i.e. spelling mistakes, will be chargeable @£30 per hour – Highlights video can be edited up to three times at no further cost

16. The client has critically viewed samples of iDesign’s video work and hereby grants full editorial and production control to iDesign regarding all aspects of the production and post-production services for the event. In the event a particular segment of the event is either not recorded, partially recorded, or not a part of the final edited video, it is at the sole discretion of iDesign as the exclusive producer of the events video recording

17. iDesign will take enormous care to ensure the capture of your wedding day on video. In the extremely unlikely event of total or partial video and/or audio failure, where it is the fault of iDesign, or due to technical problems, or exceptional unforeseen circumstances or cancellation of this contract by either party for any other circumstance the liability of one party to the other shall be limited to the amount paid to date. Neither party shall be liable for indirect or consequential loss. In the event of a part of the event not being recorded we will in that case return a fair proportion of the amount paid to date. Whilst every reasonable effort is made to record significant parts of the event we cannot guarantee to capture any particular aspect of the event

18. All personal property provided by client to iDesign for utilisation in the post-production of their wedding video is received by iDesign at the complete and total risk of the client. iDesign will make every effort to insure the safekeeping of a client’s personal property while in its possession and return same to client upon delivery of the final video media

19. Copyright of the Highlights Video and Full Days Video will be transferred to the client on receipt of full payment. All video masters and raw footage remain the exclusive property of iDesign. However, video footage may be used by iDesign for the purpose of demonstration, promotion or advertising by discretion – this does include the Highlights Video being available on iDesign website for others to view (this may be waivered if specifically requested). Copies of the final video media will be available for up to at least one year after the date of the wedding

20. iDesign produces DVDs, Blu-ray discs and video files using up-to-date methods available and records video in the most compatible and common formats. iDesign is not responsible for incompatibility issues with client’s video monitoring and playback equipment. However, iDesign is prepared to work with the client to solve such issues and reserves the right to charge appropriately for such services

(iDesign refers to the full business name of iDesign Wedding Videography)